Dental Practice Manager
Westport, CT, USA
Posted on Sunday, April 16, 2023
Our studio operations team works to not only deliver a special experience to our members, but also drives performance and powers the core operational systems for the clinical team. We’re seeking an experienced and tenacious leader with an aptitude for problem solving. Who specializes not only in efficiencies and effectiveness through process & systems, but is effective through effective communication and building and managing high performing, collaborative teams to drive performance.
This is an opportunity to lead a high performing studio with multimillion dollar revenue targets, a large team of up to 30 staff, and delivers on a unique service experience unlike anything seen before in dentistry.
Responsibilities & Accountabilities:
Lead studio team of 30+ staff including clinical and clerical personnel. This includes, but is not limited to: assigning tasks per scope of practice/job description and using/creating tools to ensure tasks are complete in support of the studio’s goals, ability to identify gaps in performance and opportunities for coaching/additional training, performance management, both informal and formal check-ins and reviews.
Ensures the practice operates optimally, effectively, efficiently and in accordance with established standards, across staffing, scheduling, inventory, and member experience.
Works with the providers to communicate complex treatment plans and payment options to members.
Oversee member experience in the studio to achieve or exceed NPS targets.
Identify trends, solutions for improvement and where support is needed from Ops leadership.
Drives practice productivity through KPIs and performance goals and works with leaders to make adjustments.
Ability to come up with proposed solutions, utilize available resources/documents (i.e., checklists, SOPs) and QA consistently to ensure implementation was successful.
Be present on the floor in the studio to direct and manage performance real-time.
Collaborates with the studio teams to meet/exceed monthly revenue goals, NPS goals and expense projections.
Addresses member complaints in a timely and compassionate manner.
Assume accountability for achievement of balanced scorecard targets for the studio Partners with HQ teams, such as people & finance, to influence and introduce improvements across studio operations.
Interacts with members to gain real-time feedback of their visit.
Assists with member support, and perform other duties as needed by the studio.
Leads practice team onboarding (i.e., both internal and external employees), training, and meetings, focused on studio performance, building alignment, culture, & collaboration.
Performs random audits of member’s charts in conjunction with Managing Dentist to confirm clinical quality is upheld by clinical staff and efficiency (i.e., time studies).
Assess and make recommendations to ensure optimal comfort, safety, and compliance with regulatory bodies (OSHA).
Controls the supply of medications, supplies and medical equipment.
Partner with the People Team on hiring, retention, and performance management with collaboration & feedback from the Managing Dentist.
Cultivates an exemplary customer experience for members and Tend staff and promotes effective communication skills across the team.
Upholds cleanliness and organization of the facility through regular walk-throughs and addressing concerns.
Sense of ownership over facility and studio equipment to ensure all needed items are operational and requesting support to address when needed.
Manage all staff schedules to optimize the member experience, align with volume expectations, and meet studio performance targets.
Sense of urgency and ownership around scheduling templates. This includes regular audits, partnering with the team to create same-day treatment opportunities, and urgency around scheduling treatment within 2 weeks of diagnosis.
Ensures start/end of day procedures are followed with consistency.
Experience and Qualifications:
- Bachelor’s Degree Required.
- Minimum of 2 years’ experience leading teams of 15+ staff in a high-growth, high-volume company in a dental practice setting required.
- Experience working for a DSO or multi-site dental company
- Experience partnering with providers delivering care to drive performance.
- Minimum of 5 years’ experience in management or operations required.
- Experience managing operational practices, people practices & programs, and budgets/financial targets.
- A strong commitment to hustle & demonstrating a sense of urgency.
- Excellent written and oral communication skills.A true people influencer & leader.
- Stellar problem-solving & organizational skills.
- A drive for constant professional development & growth within a growing organization.
The Tend difference:
Tend is a place where dentistry is transformed into the empowering, human, and joyful experience it should be—for your patients, and for you.
The highest standard of care - Our providers always adhere to ADA guidelines
Outcomes over quotas - We respect provider autonomy and put patient needs first
Beautiful dental studios - Our award-winning spaces are designed to soothe and delight patients
An infusion of hospitality - We want your patients to look forward to seeing you
Warm, collaborative culture - We’re an inclusive, curious team that’s driven by excellence
Career development - We provide in-person mentorship and free, world-class courses
High-tech environment - Our dental studios are equipped with cutting-edge clinical technology
Top-notch compensation package - We offer best-in-class base pay and comprehensive benefits
Tend is an Equal Opportunity Employer:
Tend is committed to promoting a work environment in which differences are respected, employees are treated fairly, and individual contributions are valued and rewarded. We are proud to be an Equal Opportunity Employer.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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